Privacy Policy
Spirit Mind Body Athletics
Effective Date: August 19, 2026
Introduction
At Spirit Mind Body Athletics (SMBA), we're committed to protecting the privacy and security of our athletes and their families. This Privacy Policy explains what information we collect, how we use it, and the rights you have regarding your data. We believe in transparency and trust—just as we build these principles into our coaching.
If you have questions about this policy, please contact us at the address provided at the end of this document.
1. Information We Collect
We collect information in the following ways:
• Account Information: Names, email addresses, phone numbers, and emergency contact information when you create an account or register for our programs.
• Athletic Performance Data: Workout history, performance metrics (vertical jump, speed, strength measures), progress notes, and video recordings of training sessions or movement analysis.
• Payment Information: Billing address, payment method details (processed securely through third-party payment processors; we do not store full credit card information).
• Communication Records: Messages, emails, and feedback you send us through our platform or website.
• Usage Data: Information about how you interact with our website and online programs (pages viewed, time spent, clicks), collected through standard web analytics tools.
• Cookies and Tracking: We use cookies to remember your preferences and improve your experience. You can control cookie settings through your browser.
• Video and Media: If you participate in live or recorded coaching sessions, we may capture video and audio for training purposes, feedback, and program delivery.
For Athletes Under 18: We collect parental or guardian contact information and require verifiable parental consent before enrolling minors in our programs. See section 8 (Children's Privacy) for more details.
2. How We Use Your Information
We use the information we collect for the following purposes:
• Delivering our Services: Providing personalized training programs, tracking progress, sending workouts, and offering feedback.
• Communication: Sending updates about programs, billing information, policy changes, and responses to your inquiries.
• Improvement: Analyzing usage patterns to improve our programs, user experience, and content.
• Safety and Compliance: Ensuring program safety, preventing fraud, and complying with legal obligations.
• Marketing (with permission): Sending newsletters, program updates, and promotional content only if you've opted in.
• Research and Analytics: Aggregating anonymized data to understand training trends and outcomes (not linked to individual identities).
We do not sell your personal information to third parties.
3. Third-Party Services and Data Sharing
We may share your information with trusted third-party service providers who help us deliver our services:
• Website and Program Platform: Wix (hosting, website builder, online programs)
• Payment Processing: Secure payment processors for billing transactions
• Email and Communication: Email service providers for sending newsletters and program updates
• Analytics: Website analytics tools to understand user behavior
These providers are contractually obligated to use your information only as necessary to provide services to us and maintain confidentiality. We do not authorize them to use your data for their own purposes.
Legal Disclosure: We may disclose information when required by law or to protect the rights, safety, and property of SMBA, our athletes, and the public.
4. Data Security
We take data security seriously and implement reasonable administrative, technical, and physical safeguards to protect your information, including:
• Secure, encrypted connections (HTTPS/SSL) for all online transactions
• Restricted access to personal data (authorized personnel only)
• Regular security reviews and updates
• Secure storage of video and performance data
However, no method of transmission over the internet is 100% secure. While we do our best to protect your data, we cannot guarantee absolute security. You use our services at your own risk.
5. Your Rights
You have the right to:
• Access: Request a copy of the personal information we hold about you
• Correction: Request that we update or correct inaccurate information
• Deletion: Request that we delete your information (subject to legal retention requirements)
• Opt-Out: Unsubscribe from marketing emails at any time by clicking the unsubscribe link or contacting us directly
• Data Portability: Request your data in a portable format
To exercise any of these rights, please contact us using the information provided at the end of this policy. We will respond within 30 days.
6. Cookies and Tracking Technologies
Our website uses cookies to:
• Remember login information and preferences
• Track website usage and improve user experience
• Provide analytics about how our site is used
Most web browsers allow you to control cookies through your settings. You may delete or disable cookies, though this may affect your experience on our site.
7. Children's Privacy and Parental Consent
SMBA serves many young athletes under the age of 18. For all athletes under 18, we require verifiable parental or guardian consent before:
• Enrolling in our programs
• Collecting performance data or video recordings
• Sending communications directly to the athlete
Parents and guardians:
• Must complete a parental consent form (digital or printed)
• Retain the right to review, request deletion of, and opt out of video recording
• May contact us at any time to review or modify their child's information
We do not knowingly collect information from children under 13 without explicit parental consent. If we become aware that we have collected such information without proper consent, we will delete it promptly.
8. Data Retention
We retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. Specifically:
• Account data is retained while your account is active
• Performance and progress data is retained to track long-term athlete development
• Video recordings are retained per your consent and may be deleted upon your request
• Billing records are retained as required by law (typically 7 years for tax purposes)
Upon account closure or deletion request, we will delete your information within 30 days, except where we are required to retain it for legal compliance.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by posting the updated policy on our website and updating the effective date above. Your continued use of our services constitutes acceptance of the revised policy.
10. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:
Spirit Mind Body Athletics
Email: smba760@gmail.com
Phone: (760)458-2979
Response Time: We will respond to all privacy inquiries within 30 days.
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Thank you for trusting Spirit Mind Body Athletics with your athletic development. We believe that privacy and transparency are foundational to the trust-based relationships that make great coaching possible.